PROGRESS REPORT NO. 10
Development of a Quality Management System (QMS)
Certifiable to ISO 9001:2015 Standard for the Department of Energy (DOE)
As of 20 July 2018
Lead: Energy Policy and Planning Bureau
Date / Particulars
Activity / ies
19 July 2018
ISO QMS Orientation and Process Walkthrough conducted and participated by the officials and employees of the DOE Central Office in support to the Development of Quality Management System Certifiable to ISO 9001:2015 for the Department of Energy.
The workshop was facilitated by Mr. Ryan Vincent Lim, Technical Assistant for the Project. He presented the workshop objectives, agenda and house rules. He also explained the mechanics for the schedule of technical guidance for each bureau / services.
OIMB representative noted that they already prepared and had pilot their 5S standards.
Mr. Ryan Vincent Lim presented the Introduction to Productivity and Quality with the following objectives:
Develop a common understanding of the basic concepts and principles of Productivity and Quality (P&Q); and,
Recognize the linkage of P & Q with ISO-QMS concepts and principles.
Some clarifications raised during the presentation:
Who will decide on the 5S standards to be set?
The QMS Core Team and the Bureau 5S representatives need to come up and agree on the Standards for implementation and compliance of all employees.
Records Management Improvement – Limit Duplication, Proper Inventory, and Correct Disposal of files / records (Prevent illegal disposal i.e selling of documents);
Lack of Storage Spaces/ Areas; and,
Set DOE-wide 5S standards;
Mr. Ryan Vincent Lim presented the ‘Orientation on ISO 9001:2015 Quality Management System’ and discussed the following:
Why we need for a Quality Management System in the Government;
What and Why ISO 9001:2015 QMS;
Legal Basis of the Quality Management System in the Government;
Goal of Government Quality Management Program;
Composition of the Government Quality Management Committee Chaired by Department of Budget and Management, Co-Chaired by DTI and GQMP structure from the Office of the President (OP), Department of Interior and Local Government (DILG) and the Development Academy of the Philippines (DAP);
The 2018 DAP ISO 9001:2015 QMS Beneficiaries from the Academe, such as Palawan State University, Central Philippine State University, Camiguin State University, Kalinga State University, and Northwest Samar State University. National government agencies includes DOE, DOH and DILG; other offices not yet covered by ISO 9001, LTFRB, National Museum, Komisyon ng Wikang Filipino, Kagawaran ng Edukasyon, Optical Media Board and Public Attorney’s Office;
Benefits of ISO 9001 QMS in the Public Sector;
Structure of ISO 9001:2015 QMS particularly on Clause 5 –Leadership and Top Management Commitment;
19-20 July 2018
Technical Guidance on QMS Implementation for DOE-Main Office. This is part of the process done during the visit conducted in Luzon, Visayas and Mindanao Field Offices. Core Team visited the different DOE Bureaus and Services (Central Office) for the conduct of Process Walkthrough.