Checklist

Coal Application Checklist

 

 
 
 
ANNEX C-2
 
 
 
 
 
CONTRACTING ROUND APPLICATION CHECKLIST
 
 
 
 
 
(Coal)
 
 
 
 
 
 
 
 
 
I. LEGAL
 
 
 
 
DOCUMENT FORMAT
 
 
 
 
 
 

[    ]

 

1)

Duly filled-out covering information sheet (DOE Format);

[

Original

[    ]

 

2)

SEC Certificate of Registration or Incorporation;

 

Certified True Copy

[    ]

 

3)

SEC Articles of Incorporation and By-Laws (The corporate purpose of the applicant shall include the exploration and development of coal resources);

 

Certified True Copy

 [    ]

 

4)

General Information Sheet (GIS) stamp-received by the SEC not more than 12 months old at the time of filing of application (The applicant must have a Filipino capitalization of at least 60%);

 

Certified True Copy

 [    ]

 

5)

Certificate of Authority from the Board of Directors of the applicant authorizing designated representative/s to apply, negotiate, sign any document and execute the coal operating contract. The said Certificate of Authority shall be executed under oath by the Corporate Secretary;

 

Original

 

 

 

NOTE:       In case the applicant is a partnership or cooperative, it shall submit Documents 2-4, or its equivalent, issued or authenticated by the appropriate governing authorities.

 

 

 

 

 

 

 

 

 [    ]

 

6)

Proof of payment for processing/application fee (DOE Official Receipt)

 
Original
 
 
 
 
 
 
 
 
NOTE:

Payment Order/Remittance Slip to be secured from the Office of the Director, ERDB before payment to the Treasury Division 

 

 

 

 

 

Coal = Php 50,000.00

 
 
 
 
 
 
 
 
 
 
 
 
 
 
II. TECHNICAL
 
 
 
 
DOCUMENT FORMAT
 
 
 
 
 
 

 

 

1)

 Work program

 

 

 

 

 

 

 

 

[    ]

 

a)

Letter of Transmittal

 

 Digital and Printed Copy

 [    ]

 

b)

Application for Coal Operating Contract (DOE-N-Coal 1 Form)

 

 

 [    ]

 

c)

Technical Description and Map of Application Area

 

 

[    ]

 

d)

Geological report of the area applied for signed by a licensed geologist

 

 

[    ]

 

e)

Proposed Exploration Work Program and Detailed discussion of exploration activities to be conducted

 

 

[    ]

 

f)

Map showing distribution of work commitments (scale: 1:10,000)

 

 

[    ]

 

g)

Schedule of works and manpower requirements in Gantt Chart

 

 

[    ]

 

h)

Detailed cost estimate of exploration expenses 

 

 

[    ]

 

i)

Summary of the proposed work program using the DOE-TD-Coal 1 Form and minimum expenditure

 

 

 

 

 

 

 

 

 

 

2)

Technical documentation 

 

 

 

 

 

 

 

 

 [    ]

 

a)

Technical Resources

 

Digital and Printed Copy

 

 

 

- Particulars of the technical and industrial resources available to the applicant for coal exploration

 

 

 

 

 

- Evidence of ownership of drilling and surveying equipment or original copy of negotiated drilling and surveying contract

 

 

 

 

 

- List of company-owned equipment available for coal exploration

 

 

 

 

 

 

 

 

 [    ]

 

b)

Qualification of key technical and administrative personnel

 

Original

 

 

 

- Particulars of the technical and industrial qualifications, eligibilities and work-related experiences of the applicant and its employees

 

 

 

 

 

- Particulars on the experiences, achievement and track record of the interested party and its employees related to technical and industrial undertaking

 

 

 

 

 

 

 

 

[    ]

 

c)

Experience and track record of the company

 

Digital and Printed Copy

 

 

 

- Records of past and present experiences including predecessor company

 

 

 

 

 

- Performance track record

 

 

 

 

 

- Organizational set-up and staffing pattern for administrative, financial, and technical

 
 
 
 
 
 
 
 
 
 
 
 
 
 
III. FINANCIAL

 

 

 

 

DOCUMENT FORMAT

 

 

 

 

 

 

 

 

1)

For corporations existing for more than 2 years at the time of filing:

 

 

 

 

 

 

 

 

 [    ] 

 

a)

Annual Report or Audited Financial Statements (FS) for the last two (2) years from the filing date and latest Unaudited FS duly signed by the responsible official such as the President and/or Chief Finance Officer if the Audited FS is more than six (6) months old at the time of filing. 

 

Original

 

 

 

 

 

 

 [    ] 

 

b)

Bank Certification to substantiate the cash balance as of the latest unaudited FS; and

 

Original

 

 

 

 

 

 

 [    ] 

 

c)

Projected Cash Flow Statement for three (3) years covering fund sources and uses for the particular offered area, other applied PECR areas, renewable energy service contract applications, existing service/operating contracts with DOE and other existing business, if applicable, with supports by any or all of the following:

 

Original

 

 

 

- Sales Agreement/Purchase Order of Buyer for projected revenues on existing operations;

 

Certified True Copy

 

 

 

- Sworn Letter of Commitment from stockholders for additional equity/cash infusion within one (1) year of operation;

 

Original

 

 

 

- Bank-approved loan/credit line earmarked for the proposed operation.

 

Original

 

 

 

 

 

 

 [    ] 

 

d) 

Latest income tax returns filed with the Bureau of Internal Revenue, and duly validated with tax payments made thereon. 

 

Certified True Copy 

 

 

 

 

 

 

 

 

2)

For newly-organized corporations (existing for two (2) years or less at the time of filing)

 

 

 

 

 

 

 

 

 [    ] 

 

a)

Audited Financial Statements (FS) or unaudited FS duly signed by the responsible official such as the President and/or Chief Finance Officer;

 

Original

 

 

 

 

 

 

 [    ] 

 

b)

Bank Certification to substantiate the cash balance as of the latest unaudited FS;

 

Original

 

 

 

 

 

 

 [    ] 

 

c)

Projected Cash Flow Statement for three (3) years covering fund sources and uses for the particular offered area, other applied PECR areas, renewable energy service contract applications, existing services/operating contracts with DOE and other existing business, if applicable, with supports by any or all of the following:

 

Original

 

 

 

- Sales Agreement/Purchase Order of Buyer for projected revenues on existing operations;

 

Certified True Copy

 

 

 

- Sworn Letter of Commitment from stockholders for additional equity/cash infusion within one (1) year of operation;

 

 Original

 

 

 

- Bank-approved loan/credit line earmarked for the proposed operation.

 

 Original

 

 

 

 

 

 

 

 

3)

For Parent Company's guarantee for corporations with insufficient working capital (Financial guarantees of foreign companies to their subsidiaries that are shareholders of the applicant shall be limited to their equity participation in the allowable forty percent (40%) foreign capitalization):

 

 

 

 

 

 

 

 

 [    ]

 

a)

Parent Company's financial documents per Coal Application Checklist Items III.1.a and III.1.b;

 

Original

 

 

 

 

 

 

 [    ]

 

b)

Duly notarized Letter of Undertaking/Support from the Parent Company to fund the Work Program; and

 

Original

 

 

 

 

 

 

 [    ]

 

c)

General Information Sheet (GIS) of the shareholder availing of the Parent Company fund guarantee.

 

Certified True Copy

 

 

 

 

 

 

 

 

NOTE:

 

 

 

 

 

 

- Minimum working capital (Liquid Assets less Current Liabilities) is 150% of the financial commitment of the first year of the proposed work program and budget. Liquid Assets shall consist only of cash, trade accounts receivables and short-term investments/placements. Credit line is not a Liquid Asset.

 

 

 

 

 

 

 

 

 

 

 

- The available working capital for each PECR application shall be net of the fund requirements for other applied PECR areas, renewable energy service contract applications and existing energy service/operating contracts, if applicable.